Applying the SyncBox
We have taken out the services of Sync.com to provide you with a comfortable and GDPR-compliant way to exchange many documents with us. For mutual ease, please be diligent and carefully follow the suggestions and recommendations below!
It is important for us to organize your documents in the Sync folders correctly. "Correctly" is relative and relates to the type of assignment you have given us. Of course, if you have questions, ask them. Please also help us.
Before uploading documents, please be so kind to use a scanner, and be it only the app TurboScan for Android and Mac. This will enable us to really read and not guess what it is all about. The comparison to the paper world would be: picture = crumpled paper, scan = "ironed" paper.
Give all files a concise name! Concise is never "20180906_1125.jpg". How are we to tell what is inside the file, when all that we read is the date of scanning? For letters / correspondence, we would like to have following format [YYYY-MM-DD] three - four words on the contents. You need a more specific example? Sure thing! Just study the PDFs we send you. You might not be accustomed to this but once you embrace it, you will notice that it saves you from crazy scanning of files. The better we understand what you have sent us, the quicker and better we can serve you.
We check the SyncBox daily when we begin our daily workload. Please refrain from sending us an email for each and every single file that you have just uploaded! This only hinders our progress!!
Corporate Clients for Immigration
If you are a corporate client with many persons to place in Germany, please add files to relevant the person accordingly and for that person only! The topmost directory will be for us internally. The way to use the box for the individual candidate will be as described below for "individual clients". We will automatically add your employee to his directory upon assignment.
Individual Clients for Immigration
Here, we do not have much to organize. We only need the directories for "official correspondence" and "documents". The first directory will be for all letters to and from immigration authorities. The documents will come from you, correct?
Clients for Incorporation
This approach needs not much structuring either. We will simply upload what you need to download and process. In case something gets lost in the meantime, you will still find a copy here.
We thank you for your collaboration and support. This already will make our working relationship much easier.